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Commissioners discuss utilities, vendors and elevator issues as Ameri Title lease ends in Cascade
Summary
Valley County staff and commissioners reviewed which utilities and vendor contracts to assume when Ameri Title's lease at the Cascade property ends at the end of February, discussed taking responsibility for an elevator repair and water leak, and recommended creating a facilities vendor manual.
County staff and commissioners discussed operational steps to take when Ameri Title ends its lease on a county-owned Cascade property at the end of February, including transferring utilities and vendor service agreements, addressing a water leak and arranging elevator maintenance.
The discussion focused on practical transition work rather than policy decisions: who will be responsible for water, sewer and power; which service contracts to continue or reassign; and immediate repairs to prevent further damage to the building. Staff identified vendors that Ameri Title currently uses and recommended that the county have contact information and preapproved vendors available for recurring maintenance and emergency repairs.
Staff said the lease ends at the end of February and that utilities and services currently in Ameri Title’s name will be canceled; the county will need to move accounts into county names or transfer service to other providers. Staff raised a water leak under the building and recommended notifying the lessee and, if necessary, taking over repairs with written notice so the county can pursue an insurance claim against the lessee later.
The commissioners and staff discussed elevator concerns. Staff said a previous vendor (Schindler) was used by the building owners and that Premier Elevator has given the county a bid to repair the unit; the county’s contract with Premier Elevator could extend to the Cascade property. Staff also recommended obtaining sectional keys and rekeying doors and requested that builders or technicians verify emergency operation procedures and certificates required by state inspection rules.
Commissioners suggested documenting a facilities manual with vendor contacts, maintenance schedules and inspection timelines for equipment such as heat pumps, backflow preventers and fire inspections. Staff said they were assembling vendor contact lists and spare-parts inventories to ease the transition and recommended preapproving frequently used vendors to allow rapid contracting when incidents occur.
No formal vote was recorded on the Cascade property items during the discussion. Staff said they would contact the City of Cascade, Idaho Power and Lake Shore Disposal to coordinate utility transfers, and they requested that the clerk and commissioners assist with notifying elevator contractors and other vendors as needed.
