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Wayne approves BS&A Cloud purchase after securing state grant
Summary
Wayne City Council on July 1 approved the purchase of BS&A Cloud, a cloud-based municipal management system, for $165,830, with annual renewal costs projected at about $75,000 beginning in April 2027.
Wayne City Council on July 1 approved the purchase of BS&A Cloud, a cloud-based municipal management system, for $165,830, with annual renewal costs projected at about $75,000 beginning in April 2027. Council members voted to pay for the purchase from the information-technology budget.
City Manager Diane told council the city had secured an $80,000 state treasury grant to help cover the purchase and that the vendor will cover training and additional implementation support. "The good news is we did get the the $80,000 grant we applied for, plus they, they're throwing in a little bit more. They're paying for the training and an additional $78,000," Diane said. She said the city is committing now to lock in current pricing but will not begin migration until April 2027, after a planned property reassessment and data-cleanup effort.
The council and staff framed the purchase as a response to vendor support changes: Diane said the company that owns BS&A plans to stop supporting the current BS&A .NET product after 2028, and many municipalities are moving to the cloud. Councilwoman Lawrence, who has used the cloud version in Pittsfield since October 2022, said the cloud system makes interdepartmental work "operationally way easier" and allows assessors, treasurers and building officials to access the same updated records.
Officials said the city will use the intervening months to clean up and consolidate data to avoid migrating poor-quality information. "With data, it's garbage in and garbage out. So if you clean it all up before you do the conversion, then you're all good going in," Lawrence said.
Council members asked whether staff would use the new software before the April migration; Diane said staff will continue using the current system until after the reassessment and that the city would still receive the full year of support from its existing license. The council approved the purchase unanimously.
The purchase approval included the council direction to proceed with steps needed to complete the reassessment and to begin migration preparations before April 2027 to ensure data are cleaned and ready for conversion.
