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Argyle MDD asks staff to schedule weekly status update meetings to improve communication
Summary
The Argyle Municipal Development District voted to request that staff set a fixed weekly status meeting for MDD updates; staff will post and manage meetings to avoid Open Meetings Act quorum issues and will circulate a written weekly "manager notes" update for members who do not attend.
The Argyle Municipal Development District on July 1 voted to request that staff schedule a weekly status update meeting for MDD topics to improve board/staff communication.
At the meeting a board member said monthly meetings sometimes leave members unaware of developments until the formal meeting. The board asked staff to set a fixed weekly date and time, with the understanding that if a quorum is present the meeting must be posted under the Texas Open Meetings Act.
Town Manager Mike Sims and staff said they endorse the plan. Sims said he already distributes a weekly "manager notes" e‑mail and offered to add an MDD section to that distribution so members who do not attend the weekly check‑in would still receive updates. Staff warned members about the Open Meetings Act requirement: if a quorum attends a single weekly check‑in, it must be publicly posted as a meeting. The board discussed attendance practices to avoid inadvertent quorum issues.
Action taken: A voice vote approved a motion requesting staff schedule the weekly MDD update meeting; staff will select the fixed day/time and circulate the briefing notes.
Ending: Staff will begin scheduling the weekly update and include relevant MDD items in the weekly manager notes distribution; the board asked staff to avoid violating Open Meetings Act posting requirements.
