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South Pasadena finance staff present FY2025–26 work plan with ERP migration, purchasing overhaul and CIP cleanup
Summary
Finance staff told the City of South Pasadena Finance Commission that the department will migrate its 14‑year on‑premises Springbrook ERP to a cloud version, pursue a timely annual audit and a more collaborative budget process, update purchasing policy and training, and clean up capital project accounting ahead of FY2026–27.
At a City of South Pasadena Finance Commission meeting (date not specified), finance staff presented a detailed FY2025–26 work plan that centers on modernizing core systems, strengthening internal controls and improving capital‑project accounting.
Nick, finance department staff leading the presentation, said the department will migrate its 14‑year on‑premises Springbrook enterprise resource planning (ERP) system to a cloud‑based Springbrook platform. "We have a 14 year old on premises version of that, which is no longer being supported. So we're upgrading to a cloud based version," Nick told commissioners. He described a schedule of data validation and process review from January through June, with a target transition in July. Staff plan to run dual systems for about a month and "declare victory" roughly a year after implementation if the cutover proceeds as planned.
Officials said the upgrade aims to expand reporting, workflow approvals and audit trails, and to provide redundancy…
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