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Delaware County approves RightStuff timekeeping system with $130,000 implementation cost
Summary
The Delaware County Board of Commissioners on Oct. 13 approved a software license and hosting agreement with RightStuff Software Corporation to replace Executime for countywide timekeeping and scheduling. The implementation cost was stated as not to exceed $130,000, with annual hosting thereafter estimated at about $60,000.
The Delaware County Board of Commissioners on Oct. 13 approved resolution 25-819 authorizing a software license agreement and a related application‑hosting agreement with RightStuff Software Corporation to replace the county’s current Executime timekeeping system. The county recorded an implementation cost “not to exceed $130,000” and staff said ongoing hosting costs are expected to be roughly $60,000 per year after the first year.
George Keitz, Delaware County auditor, told the board the county will deploy RightStuff for timekeeping and scheduling across offices that include the engineer’s office, the regional sewer district, emergency services and 911. "This will be a new timekeeping and scheduling software for the county to replace the current software that we're using, which is Executime," Keitz said.
Deputy Administrator Don Houston said the $130,000 figure covers implementation countywide and includes biometric devices. "The total cost of the agreement is not to exceed a $130,000," Houston said. He told commissioners biometric devices cost about $2,300 each and that the county will need multiple units for medic stations and other locations.
Staff said the sheriff’s office already uses RightStuff under a separate contract executed in 2024; the countywide contract does not automatically merge the sheriff’s agreement. Keitz and commissioners discussed pursuing merged pricing at renewal; staff said that would require negotiation with RightStuff and review of tiered pricing. The contract term presented to the board was three years with a prorated refund option if the county cancels for cause.
Commissioners asked about current costs and automation benefits. Staff said the county currently pays about $11,000 per year for basic timekeeping functions and that RightStuff will add scheduling workflows and payroll integration that staff expect to reduce manual processing. The contract as presented was described by staff as proprietary and includes restrictions that prevent third‑party sharing of the software or documentation under that agreement.
The board approved the resolution by voice vote (Res. 25-819). Commissioners Jeff Benton, Barb Lewis and Gary Merrill voted in favor. Staff said they will continue contract discussions with RightStuff to explore potential savings and timing for broader consolidation of county agreements.
