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Stevens County approves $8,000 settlement to close long‑running microfiche storage contract with certification requirement
Summary
The Stevens County Board voted to pay $8,000 to settle and close an outdated microfiche storage contract from 1988, with a requirement that the vendor provide certification of destruction.
The Stevens County Board approved a settlement payment of $8,000 to close a microfiche storage account originating from a 1988 contract and to require the vendor to provide certification of destruction.
Staff said the microfiche served as an older backup to paper and digitized records but is now redundant because the county maintains digitized copies with cloud backups. The vendor had submitted late bills and a larger destruction quote in 2022; county staff negotiated a reduced settlement of $8,000 and recommended closure of the account to avoid protracted litigation and to secure proof the vendor would destroy the records.
County attorney review was reported as complete and staff indicated sufficient restricted funds are available in the recorder's account. Commissioners asked about proof of destruction; the board adopted a friendly amendment requiring a certification of destruction and representation of the vendor's destruction method before payment.
A motion to authorize payment of $8,000 and add a certification requirement carried by roll call.
Vote (excerpts recorded): the motion to settle and require certification of destruction was seconded and passed by roll call.
