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Board reviews purchasing card program, vendor changes and controls
Summary
Directors discussed the district's purchasing card program, including the vendor change to SwitchBank, limits on card use, category restrictions, past misuse, and reporting access for the treasurer and board.
Elkhorn Area School District staff reviewed the district's purchasing card practices, recent vendor changes and administrative controls.
Participants said the district currently maintains five district credit cards used for operational and revolving needs and that the district's card vendor recently changed to SwitchBank. Board members noted that some vendor or bank changes were driven by outside vendors or program administrators rather than a direct local banking choice; BMO and other vendors were referenced in the discussion.
The board discussed standard controls for cardholders, including per-day and total limits, category-level restrictions (for example, limiting cards for international travel or specific expense categories), and administrative sign-off procedures. Participants recalled a prior instance in which a cardholder used a card for personal purchases; staff described tracking the misuse and addressing it promptly.
Members also discussed operational practices for travel and chaperone use on student trips, noting the district's preference for providing district cards rather than requiring employees to use personal cards and later seek reimbursement. On reporting, participants said detailed purchasing-card reports are available to the business office and the board and suggested including those reports among regular board receipts.
No formal motions or votes are recorded in the transcript.
