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Council adopts state records-retention guide to streamline destruction procedures
Summary
The Common Council voted Sept. 8 to adopt a state-prepared records-retention guide that standardizes municipal record destruction procedures and reduces the need for individual letters to the Wisconsin Historical Society.
The Common Council voted Sept. 8 to amend section 1.502 of the municipal code to adopt a state-produced records-retention guide. City staff presented the guide as a tool that lists retention schedules and clarifies when the city must contact the Wisconsin Historical Society for specific records, replacing a more manual letter-based process.
The presenter noted the guide begins on page 103 of the agenda packet, that it was produced by state authorities and carries an expiration date of 2028 unless revised. Council members moved, seconded and approved the ordinance amendment by voice vote.
Council members characterized the change as a housekeeping step that aligns the city with statewide guidance and simplifies recordkeeping burdens for municipal staff.
