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UA board approves Workday ERP modernization plan and one‑year ON Services event contract

University of Alabama System Board of Trustees (committees) · November 7, 2025

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Summary

The University of Alabama will replace its enterprise resource planning systems with Workday and Huron as the implementation partner and authorized a one‑year, $300,000 event services contract with ON Services.

The University of Alabama presented and the committee approved two UA resolutions: (1) authorization to modernize enterprise applications for finance, human resources and research administration by replacing the existing ERP with Workday Inc., using Huron Consulting Services LLC as the implementation partner; and (2) a one‑year, $300,000 professional services agreement with ON Services to provide event support for the Rising Tide 2 capital campaign celebration during Homecoming 2026.

Dr. Keith said the Workday selection followed a vendor evaluation that included requests for information, site visits and price negotiations. The project is scheduled to begin in fall 2025 with a planned launch in February 2028 and an 8‑month stabilization period; the university’s materials estimate total project costs at approximately $123,600,000. Huron is recommended as the implementation partner.

For the ON Services agreement, Dr. Keith said the university issued a request for proposals in May 2025 and ON Services was the only company within the required budget; the agreement includes a 30‑day termination right. The committee approved both UA resolutions by voice vote; the transcript records the presenter’s recommendation — “Chairman Gray, I recommend approval” — and the voice vote outcome. The record does not show a roll‑call tally.

Materials provided to trustees include the Workday project timeline (begin fall 2025; go‑live Feb. 2028 and up to eight months stabilization) and the project cost estimate. The ON Services contract is limited to event support for the campaign celebration and is funded from university sources noted in the packet.