Chief Operations Officer Jack Freeman and Melissa Ingram, executive director of facility services, briefed the board on maintenance and capital projects ahead of the FY26–27 budget season, emphasizing deferred-replacement work on roofs, HVAC and foundations.

Ingram said the division completed roughly a dozen reroofing projects over the last four years and has phased phase-2 reroofing scheduled to resume in summer 2026. "As our buildings get older, their condition can change," she told the board, adding that almost a third of roofs on the list are currently in fair condition and that the division prioritizes projects in unsatisfactory condition.

On HVAC, Ingram described almost two dozen completed projects across boilers, chillers, rooftop units and other systems and noted the division is adding HVAC to more kitchens (down from 24 kitchens without HVAC four years ago to 18 now). She said the division prioritizes replacement of only the failing portions of complex systems to extend useful life.

Foundation work is nearly complete at several sites, with Bayside Middle School on track to wrap up by summer 2026 and Kempsville Middle moving into phase 2 next summer. Work at the Holland Road Annex is paused pending clarity on the scope related to the Princess Anne High School replacement project.

Ingram reviewed turf-field plans (Tallwood completed in 2025; Lansdowne scheduled for 2026; Cox planned for 2027) and said that when all installations are complete the division will plan for one re-turf per year at an average of about $900,000 annually.

On new construction, Ingram said tri campus additions remain in design with bidding planned for late winter 2026 and construction to begin in 2026; she reiterated the division is continuing procurement and policy coordination with city staff for the Princess Anne High School replacement project.

Board members raised questions about how long the Holland Road Annex work could be held without worsening conditions and whether rooftop units and other equipment could be repurposed. Ingram said monitoring is ongoing, the unoccupied annex could allow faster turnaround if work starts, and the division tracks assets and would attempt to reuse parts or components where cost-effective. She also confirmed that swing-space cost estimates include relevant improvements for special education center needs.