Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Governance topic
No spam. Unsubscribe anytime.
LCUAS board discusses appointments, audits and a proposed grant‑writing contract as executive shifts role
Summary
The board approved one new appointment, reviewed a $132,076.87 cash balance and discussed forming a finance/audit committee; a board member said they will step down and has offered to continue grant writing under a proposed $2,500‑per‑month contract.
The board approved the appointment of Bianca Brewster to the LC UAS board. Brett (sic) Brewster introduced herself as director of the Environmental Science Center at a local college and the board voted to accept her appointment.
A finance update reported a cash balance of $132,076.87. Board members discussed the need for audited financial statements and the procedural advantage of forming a standing finance or audit committee to oversee proposals and vendor selection for an audit. Members agreed that a finance/audit committee should be formed and that committee would vet audit proposals and contract details.
A longtime board member announced an intention to step down from the board to avoid conflicts of interest while proposing to continue working for the organization under contract to provide grant‑writing services. The proposer described a plan to pursue multiple grants, to invoice a monthly fee of $2,500 during a one‑year contract, and to mentor staff in grant writing so the organization can eventually transition grant work in‑house. Meeting discussion covered how grants could cover contract fees (through embedded personnel costs or indirect cost allowances) and identified SAM.gov registration and audited statements as prerequisites for certain federal funding applications.
No formal board action was taken at the meeting to approve the proposed contract. Members expressed appreciation for the member’s past service and asked staff to follow up on audit procurement, SAM.gov setup and how any contracted services would be integrated into the budget. The board also moved an agenda item earlier in the meeting (a motion to move action item 3) and voted to carry that procedural motion.
Separately, staff previewed forthcoming recruitment of student workers through university work‑study arrangements and sponsorship strategies to support event staffing and operations. The board agreed staff should produce a concise staffing and budget plan for upcoming events and proposals to present at the next meeting.
