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Raytown approves ClearGov budgeting software contract for about $28,775
Summary
The Raytown board approved a ClearGov budgeting and planning software contract not to exceed $28,775 to centralize budget history, enable 'what-if' modeling and give department heads direct input; staff said implementation costs include about $8,775 and a roughly $20,000 first-year subscription.
Raytown aldermen on Dec. 3 approved a contract with ClearGov for budget and planning software in an amount not to exceed $28,775 for fiscal year 2025.
City staff said the software will centralize historical budget data, allow staff to run scenario and capital planning models ("what-if" analysis) and let department heads enter their budgets directly. Implementation costs shown in the board packet included $8,775 for implementation work and roughly $20,000 for the first-year subscription; staff emphasized the platform could improve transparency by posting budget views online.
Board members probed recurring costs and vendor stability. Staff estimated typical annual price increases in the 3–5% range and said the vendor will provide upgrades and support. After discussion, the board approved the resolution by roll-call vote; the motion carried unanimously.
No contract start date or detailed implementation timeline was specified in the discussion recorded in the transcript. Staff said the decision was informed by past challenges assembling budget history from multiple sources and by examples of other cities using similar software.
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