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Council gives staff consensus to issue audit‑services RFP for next five‑year term
Summary
Staff presented a draft request for proposals to procure municipal audit services (RFP to be issued in early December, responses due end of January 2025) to move the city back into a regular procurement cycle and bring audit contracts into five‑year terms; council gave consensus to release the RFP.
Director Crocker briefed council on a draft RFP for municipal audit services. He said an RFP had last been run in 2017 and, while the current auditor has performed the city’s audit for many years, staff recommended issuing a new solicitation to comply with procurement best practices and include legally required contract provisions (ORS 279B). The RFP schedule under consideration calls for issuing around Dec. 2, 2024, with proposals due roughly the end of January 2025 and an award for a five‑year term.
Legal counsel and staff explained the rationale: professional standards and city procurement rules require appropriate contract provisions and periodic re‑solicitation; staff recommended distributing the RFP to licensed municipal auditors in Oregon. Council voiced support and asked clarifying questions; staff sought and received consensus to release the RFP.
Next steps: staff will finalize the RFP, publish it to licensed municipal auditors, and return contract recommendations to council after evaluation.
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