Board debates three-year Vector Solutions training contract amid concerns about minimum commitments and duplication

The Town Supervisor presented a proposed three-year agreement with Vector Solutions to provide a virtual training platform for town employees. The vendor representative said the company would offer the first quarter at no cost and that the subscription is employee-based with pricing tiers by job title; the projected cost over three years was discussed in the meeting as roughly $28,000 (about $9,000 per year) with a first‑year savings tied to the free initial quarter.

Council members raised several substantive concerns: a stated minimum annual commitment in the vendor quote, lack of a per‑employee breakdown in the resolution, and potential duplication with existing services from Lolli, the town’s current risk‑management provider. One council member read the quote as indicating a minimum annual payment of $28,931 and said that without a clearer breakdown he could not support approval. Legal counsel and other members said minimums are common for contracts of this type and recommended clarifying the employee counts used in the quote before a final vote.

Town staff said the 2025 budget contains a line for training (about $30,000) and that the Vector proposal could fit within that line if the per‑employee counts are validated. The supervisor suggested negotiating ranges, re‑examining the law‑enforcement tiers and dispatch counts, and returning with clearer price-per-employee detail. "If this is a negotiable aspect of it, let's go back to the drawing board and try to do something," the supervisor said.

The board did not vote on the contract at the work session and requested a revised quote showing per‑employee costs, a breakdown by department and clarification on the minimum annual commitment language before taking final action.