Rockingham County approves facility contracts: glycol repair and janitorial-supplies awards
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Summary
The Rockingham County Board approved a $36,000 not-to-exceed award for jail glycol system refurbishment to KPMB Enterprises and multiple annual janitorial-supplies awards to vendors including Cleanorama and W B Mason, following staff recommendations for the new county building.
The Rockingham County Board of Commissioners approved contracts at its Dec. 11 meeting to finish work and supply services for the county's new facility.
A speaker presented a motion recommending the jail glycol-refurbishment contract be awarded to KPMB Enterprises, LLC for an amount not to exceed $36,000 "as recommended by the senior director of facilities, planning, and IT." The board discussed the single-vendor bid and the price being below budget, and the motion was approved by commissioners present.
The board also approved annual janitorial-supplies awards to multiple vendors, with not-to-exceed annual amounts described in staff materials: one smaller vendor at $1,747; an annual remittance line of $8,358.33; Staples (approximately $2,681 annually); W B Mason for $3,944.98 annually; and Cleanorama for $13,049.52 annually. Staff said the awards follow the senior director of facilities' recommendations and are intended to supply cleaning and custodial needs for the new building.
Commissioners thanked staff for providing a detailed spreadsheet of bids and said they appreciated the ability to review the recommended vendors before voting. The awards were processed as routine procurement actions; formal motions and seconds are recorded in the meeting minutes.
The board did not detail contract start dates or exact terms beyond the not-to-exceed amounts presented at the meeting. Any contract documents, insurance, or performance timelines will follow the standard facilities procurement and execution process.