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Perkins accepts clean audit, adopts grants policy and other routine business
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Summary
Commissioners accepted a clean FY2024–2025 audit, approved a joint grants-management policy across city/PIDA/PWA, revised purchasing policies, approved water-project pay requests and a garage-sale ordinance (declared an emergency), and authorized surplus of an old city truck.
At its Dec. 9 meeting the City of Perkins accepted the FY2024–2025 fiscal audit as presented by Ann Cole of Reconciliation Services, P, LLC. Cole reported a clean (unmodified) opinion and said auditors encountered no internal-control deficiencies; she walked commissioners through government-wide and fund-level statements and noted recent GASB pronouncements and the city's modified cash-basis accounting.
The commission and the two associated authorities (Perkins Public Works Authority and Perkins Industrial Development Authority) also approved a joint grants-management policy (Resolution 33-2025) intended to clarify responsibilities and streamline grant handling across the entities. Staff said adopting a grants policy can open doors to opportunities because some grants require such policies in place.
Other routine approvals included:
- A general-services agreement with Cowan Engineering LLC to cover engineering services across city and public trusts. - Revised purchasing policies clarifying that real-property purchases by trusts are governed by trust indenture and the Oklahoma Public Trust Act. - Approval of Maguire Iron contractor pay application No. 2 for the Perkins/Iowa Tribe water-tower project and a related ARPA disbursement acknowledgment tied to Iowa Tribe of Oklahoma funds; staff said erection work could begin around Jan. 20. (Note: the transcript contains inconsistent figures for the pay application — both $398,197.10 and $398,997.10 appear — city clerk should confirm the official invoice amount in the minutes or payment documents.) - Approval of Cowen Engineering invoice #10364 (disbursement request No. 3) for $1,475 for construction administration on the joint sewer-lift-station project. - Adoption of Ordinance 515 regulating garage sales (defining duration, signs, enforcement and penalties); the commission also voted to declare an emergency so the ordinance takes immediate effect. - Declaration of surplus for a 1979 Ford F-600 (VIN ending 0690) with a set minimum value of $8,000 and direction to seek bids or auction if no acceptable offers are received.
All items were moved, seconded and approved by roll call as recorded in the meeting. The city clerk will include formal votes and any corrections in the official minutes.
Article provenance: audit presentation begins at SEG 303; grants policy discussion at SEG 617–SEG 659; garage-sale ordinance at SEG 1145–SEG 1198; Maguire Iron funding at SEG 526–SEG 565.
