Committee advances contract recommendation for Open Meeting Technologies meeting system

Jan 7, 2026

Staff recommended awarding a meeting-management contract to Open Meeting Technologies (Year 1 $17,750; $11,000 annually thereafter) and the committee voted to advance the recommendation after a one-year trial was proposed.

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Staff presenter (Speaker 1) recommended that the committee move forward with contracting a commercial meeting-management platform, saying, "I'm recommending that we award the contract to Open Meeting Technologies." Speaker 1 told the committee the platform "received the highest overall score" in the RFP evaluation and cited operational benefits including live meeting execution, ease of use and an implementation timeline of "4 to 6 weeks." Year-one cost was described as $17,750, with an ongoing annual cost of $11,000.

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