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Bend subgroup finalizes draft scoring criteria, sets Jan. 27 presentation to AHEC
Summary
A Bend affordable-housing subcommittee finalized a draft presentation and agreed to submit its redlined application and scoring criteria to AHEC for review, asking members to return comments by Jan. 20 and scheduling a 15-minute presentation plus 15 minutes for discussion on Jan. 27.
BEND — City housing staff and a Bend advisory subgroup agreed to finalize draft scoring criteria and a presentation for AHEC, setting a calendar for member comments and an AHEC presentation. The subgroup will ask members to return comments by Thursday the 20th and staff aims to send the full packet to AHEC by Monday the 19th so the body has at least a week to review ahead of a Jan. 27 presentation.
Why it matters: The subgroup rewrote application questions and scoring language intended to make applications clearer for both affordable housing developers and public-service providers, and to treat scoring as an initial assessment rather than a final pass/fail determination. Staff said these changes will be deployed as a “living document” that can be adjusted after an initial application cycle.
At the meeting, a city housing staff member stressed the iterative nature of the work: "These are meant to change," and said staff will check the videos and redline notes to ensure federal and city compliance is preserved. The group decided not to introduce major new substantive edits at this stage so the changes can be included in the next funding cycle and tested “live.”
Key details: Subgroup members volunteered slide ownership for the AHEC presentation — one member will present goals and what was reviewed, another will cover structural edits and suggested scoring changes — and agreed on a 30-minute time slot (15 minutes for presentation, 15 minutes for Q&A). Staff will produce a PowerPoint “bones” file and circulate it for final comments by the 20th.
Members debated a set of substantive questions during the meeting. One topic was removal in the redline of a "duplication of services" question; members discussed replacing it with an explicit question about "other public benefits" or the project’s proximity to existing amenities (transit, schools, libraries) so location and access can be considered in scoring. Staff cautioned that the subgroup should align with the consolidated plan and the subgroup’s charter rather than directly embedding changing City Council goals into the scoring criteria, because council goals can change more frequently than the consolidated plan.
The subgroup also discussed incentives and costs tied to higher standards such as universal-design units and prevailing wage. Staff noted prevailing wage rules are governed by the State of Oregon and that some thresholds and exceptions apply; staff said applicants may request additional funds but federal and state guidelines limit how awards are structured.
Next steps: Staff will reformat the redlined application, restore any necessary federal or city-required language with comment boxes where appropriate, and circulate the PowerPoint for review. The subgroup will deliver final comments by the 20th; staff plans to send the full package to AHEC by the 19th for AHEC’s Jan. 27 meeting. The changes will be evaluated after an initial application cycle and can be revised as part of the consolidated-plan process that begins in 2027.
The subgroup did not take a formal vote; members agreed to move forward and present the draft to AHEC.
