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HCDA updates leasing policy; short‑term leases to be administratively approved
Summary
The Hawaiʻi Community Development Authority updated its leasing policy to distinguish long‑term leases (over five years) from interim use agreements under five years, permit administrative approval of short agreements and clarify processes for solicited and unsolicited proposals.
The Hawaiʻi Community Development Authority on Dec. 3 adopted a revised leasing policy that clarifies procedures for solicited and unsolicited offers to lease or develop HCDA‑owned land and establishes administrative authority for short‑term agreements.
“The last time we came to the board for something like this was all the way back in 2018,” Asset Manager Lindsey Doi told the board, summarizing reasons for an update after HCDA acquired additional properties in the previous year.
The revised policy distinguishes long‑term leases — defined in the policy as anything longer than five years — from interim use agreements of five years or less. Staff said long‑term leases would be brought to the board for approval, while interim (short‑term) agreements could be administratively approved by the executive director to avoid frequent board appearances.
The policy keeps prior components — procedures for solicitations, consideration of nominal or below‑market rent, and evaluation committees — and adds flexibility for short‑term administrative approvals and termination options (30/60/90‑day early termination clauses for short agreements).
Members asked whether the policy applies to all HCDA community districts. Staff said the policy would apply broadly to HCDA properties (including Kakaʻako and Kalaeloa), though most leasable assets are concentrated in Kakaʻako. Member Gordon recommended a standard project request template to capture budget and timeline information for more consistent board deliberations.
The board moved to adopt the revised leasing policy for solicited and unsolicited offers to lease or develop HCDA property; staff recorded the motion as passed by roll call (motion moved by Member Sakoda, seconded by Member Kabibi; recorded outcome: motion passes).
