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City recommends cloud timekeeping contract with Andrews Technology/HMS; year‑one cost $87,505

Hot Springs City - Agenda Review / Work Session · January 14, 2026

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Summary

Finance Director Karen Scott told the board the city recommends a five-year agreement with Andrews Technology/HMS for a cloud-based time and attendance system (RFP HS25074). Staff negotiated a year‑one implementation and hosting cost of $87,505 plus tax and hardware priced at $2,290 per time clock; the amounts are included in the 2026 budget.

Finance Director Karen Scott presented Resolution R-26-14, asking the board to consider an agreement with Andrews Technology/HMS to provide a cloud-based time and attendance solution that will integrate with the city's ERP conversion. Scott said the city issued RFP HS25074, received two proposals (Andrews Technology/HMS and Time Clock Plus LLC),…

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