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Fayette County revises deed-digitization contract, saving about $13,000
Summary
County Recorder Lisa Witt asked commissioners to change the scope of a US Imaging contract to digitize deed record books and unrecorded affidavits rather than deed index books, a revision she said reduces the cost by roughly $13,000; commissioners approved the change.
County Recorder Lisa Witt told the Fayette County Commissioners she proposed a change to a previously discussed US Imaging contract to digitize deed records. Witt said the county would scan deed record books and unrecorded affidavits rather than deed index books, which she described as the “actual deed.”
Witt said the revision will reduce the project cost by about $13,000 from the previously quoted $117,003.49. “That’s gonna save us about $13,000,” she said. Commissioners discussed the change, agreed the index books could be done later if needed, and moved to approve the revised scope and dollar amount. The motion was seconded and approved by voice vote.
The county indicated the vendor expects to begin processing work in May and the project can be completed within a year. Commissioners and staff noted that once digitization is in place, clerks and the public will be able to find records using keyword search rather than consulting physical index volumes.
The action approved at the meeting authorized the county to proceed with the revised US Imaging contract; specific contract number and final payment schedule were not stated on the record and were marked "not specified."
