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Commission approves package of contracts for de‑icing, utilities, paging, processing system and plumbing
Summary
The Airport Advisory Commission unanimously approved multiple contracts and an HDR amendment: de‑icing contracts (up to $600,000), an $18M HDR amendment (revised total $28M), Ford AV paging service ($614,940), Amadeus shared‑use system (up to $18M), and plumbing parts contracts (up to $1,525,000).
At its Jan. 14 meeting the Austin Airport Advisory Commission unanimously approved several procurement actions and an engineering contract amendment to support airport operations and expansion projects.
Key votes and actions (all motions passed unanimously unless noted):
• De‑icing materials contracts (Item 6): Authorized multi‑vendor contracts for liquid and granular de‑icing materials with the vendors listed in the agenda (transcript lists: David Tungen, LTD; Wilbur Family Holdings Inc.; Alpine Solutions LLC) for initial three‑year terms plus one‑year option, cumulative not to exceed $600,000; $120,000 available in the current operating budget. Lauren Lindner said Wilbur is the existing liquid deicer supplier (product E36) and that the award is roughly 10% below prior spending.
• HDR Engineering amendment (utility infrastructure campus‑wide): Authorized an $18,000,000 amendment for the Airport Expansion & Development utility infrastructure project, revising the total contract not to exceed $28,000,000; funding for the $18M amendment is available in the capital budget. Lynn Estabrook said the amendment responds to enlarged concourse scope tied to lease negotiations and the need to serve 26 gates.
• Public address (paging) system contract: Authorized a comprehensive service agreement with Ford Audio Video Systems LLC for the Barbara Jordan Terminal paging system and project deliverables, initial term three years with up to two one‑year options, amount not to exceed $614,940 with $81,992 available in the operating budget. Paul Pena said Ford AV is the only regionally trained and certified service provider for the Atlas IED paging platform and the contract addresses equipment end‑of‑life and compatibility with new projects.
• Shared‑use passenger processing system (Amadeus): Authorized a contract with Amadeus Airport IT Americas Inc. for shared‑use gates and kiosks, initial term five years with up to five one‑year extensions, amount not to exceed $18,000,000. Deputy Chief Information Systems Rick Bellati said this is a replacement and upgrade of the airport's common‑use system timed to Concourse B and the 80 Hall work.
• Plumbing fixtures and parts: Authorized three vendor contracts (as listed in the agenda) for parts and O&M inventory, initial three‑year terms plus extensions, total not to exceed $1,525,000 with $150,000 available in current operating budget; Paul Pena said the solicitation allowed vendors to select items and yielded cost savings compared with the citywide contract.
Commissioners raised implementation questions (for example, how the paging contract integrates with the new terminal) and staff offered to follow up with technical details as needed. All listed items were presented, moved, seconded and recorded as passing by the commission.
