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County seeks internal controls audit and updates procurement policy after procurement review
Summary
Douglas County procurement asked the board to approve a $78,000 internal controls audit (p‑cards, local store accounts) and presented an updated procurement policy tightening thresholds, clarifying single‑source language and adding oversight; commissioners requested limited wording changes and retained petty cash with stricter justification.
Douglas County procurement staff asked the Board of Commissioners to approve two related items: an internal controls audit contract and an updated procurement policy.
Anthony Choice described a recommended award to Malden and Jenkins for an internal‑controls audit covering fiscal years 2023–2025 with a scope that includes purchase cards, local store accounts and other internal procedures. The contract was presented as not to exceed $78,000 (SEG 2380–SEG 2416). Choice described the procurement process, noting nine bids and evaluation by an internal committee that recommended Malden and Jenkins (SEG 2400–SEG 2408).
Procurement also proposed an updated procurement policy that, among other changes, standardizes thresholds (bringing purchase‑card threshold to $1,000), clarifies a ‘single‑source’ category, proposes strengthened vendor‑management language, and suggests eliminating petty cash in favor of p‑cards with narrow exceptions and county‑administrator oversight (SEG 2460–SEG 2476; SEG 2600–SEG 2660). Commissioners asked staff to retain limited petty‑cash language under county‑administration discretion and to change references from “county manager” to “county administrator” to match current titles.
Commissioners praised the effort, emphasized finance‑committee review and iterative changes, and asked procurement to add caveat language so county administration retains discretion over petty cash exceptions (SEG 2550–SEG 2660). The board did not record a final vote on the internal‑controls contract or procurement policy during the work session; both items proceeded through presentation and comment.
