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Committee approves bills and several contracts, rejects multiple bids
Summary
On Jan. 6 the Middleton Finance and Personnel Committee accepted the bills (including a $71,917.08 appraisal charge), recommended multiple contract awards (EMS HVAC and police fire alarm) and approved bid rejections for booster pump and senior center glass projects; amounts and next steps are noted.
The Middleton Finance and Personnel Committee made a series of routine fiscal and procurement recommendations on Jan. 6, accepting bills and forwarding several procurement recommendations and rejections to the Common Council.
Audit of bills: Unidentified Speaker 2 reported one addition to the bills list — an associated appraisal consultant charge of $71,917.08 covering January services and part of an evaluation project. The committee voted to accept the bills, including that addition.
Procurements and bids: - Rejection: The committee voted to recommend rejecting the bid from Sable Mechanical for the Operation Center booster pump project; staff indicated Jim Scholander was available for questions. (Motion moved by Unidentified Speaker 3.) - Award: The committee recommended awarding the EMS HVAC control project to ADS Mechanical LLC. Staff listed a contract figure of $69,007.79; the motion referenced an amount "not to exceed $69,779," a discrepancy recorded in the transcript. The committee recommended approval with the stated not-to-exceed amount recorded in the meeting and will confirm the final contract amount during contracting. - Rejection: The committee recommended rejecting the bid from Bergland Construction Company for the senior center front glass block project. Staff said the procurement had run multiple attempts over about three years and that scope-of-services revisions would be made before rebidding. - Award: The committee recommended awarding the police fire alarm project to Electrician Inc in the amount of $74,645.38; the motion was approved.
Other items: The committee recommended approval of a weatherization and window-replacement agreement that staff said is 100% grant funded; the recommendation was contingent on final city-attorney review. Several motions were moved and seconded during the meeting and recorded as vocal 'ayes.'
Next steps: The recommendations will be forwarded to the Common Council for final action; staff will refine scopes and confirm exact contract values where transcript discrepancies were noted.
