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Board authorizes talks with low bidder after local project exceeds budget
Summary
The board authorized staff to meet the apparent low bidder to request phasing proposals after bids exceeded the original $225,600 estimate by roughly $144,000; members debated using the apparent low bidder versus re‑establishing bidding policy.
Town staff told the Rangeley Select Board that a local infrastructure project originally estimated at $225,600 now faces bids substantially higher than the estimate, leaving a shortfall the town must address.
Speaker 5 reported the original $225,600 estimate and said bids were close to each other but higher than the budget, creating a gap of about $144,000. He asked the board for authorization to meet the apparent low bidder to discuss phasing the work so some components could be completed after town meeting appropriations. "What I would like authorization from the board to do is to meet the apparent bidder and discuss phasing," Speaker 5 said.
Board members debated whether to accept the apparent low bidder or adopt a stronger policy to avoid discouraging competition; Speaker 4 recommended establishing a procurement policy to ensure competitive bids unless extenuating circumstances apply. The motion to authorize staff to approach the bidder and request phasing proposals was moved and approved; no contract was awarded and the board indicated further action will depend on whether bidders can offer acceptable phasing options or additional funding is appropriated at a future meeting.
Chair Joe and other members emphasized that the authorization was limited to discussions and that a formal award will follow procurement rules and any necessary town meeting approvals.
