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Votes at a glance: Sellersburg council approves bids, purchases and utility task orders
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Summary
At its Feb. 23 meeting, the Town of Sellersburg council awarded a CCMG road contract, approved vehicle purchases and pump replacements, and authorized small INDOT task orders and other procurement items; several items were approved by voice vote.
The Town of Sellersburg council took a series of routine procurement and action votes at its Feb. 23 meeting. Key outcomes:
- CCMG 2026‑1 bid award: Council accepted JTL Prime’s recommendation to award the CCMG (County Community Matching Grant) contract to Mac Construction for the low bid of $565,900. Staff said the project is eligible for an INDOT 80/20 grant; approximately $115,000 in bid items are not grant‑eligible and will be paid with local funds.
- Annual sludge hauling: The town received one proposal from EcoTech Waste Logistics (contact listed as Bill Wardlaw), with hauling at $255 per load and disposal at $42 per ton. Council took the single quote under advisement for department budget review rather than award tonight.
- Police vehicle surplus authority: Council adopted Ordinance 2026‑R‑002 to declare a 2018 Dodge Charger and a 2019 Dodge Durango surplus and granted the town manager or police chief authority to sell or trade them under Indiana law.
- Sanitation truck purchase: Council approved purchasing a sanitation vehicle (MAC R64 bridalcab) from Best Equipment; the recorded price on the agenda packet was $480,724.27 with a $15,000 trade‑in credited. Council said $400,000 was previously set aside in the budget and the remaining balance would be taken from setup funds.
- 2026 Ford Escape purchase: Council waived second reading to secure a $3,500 dealer rebate and approved purchase from Jim O'Neil Ford for $30,754.42, to be paid from wastewater funds; council cited a $3,500 rebate deadline as the reason for immediate action.
- Penn Street lift station pumps: Council approved purchase of two pumps from XM Water Solutions USA/Xylem (30 hp, 1,750 RPM) at an approximate total between $79,008 and $79,819.60 for the pair; pumps were approved to be charged to wastewater funds due to wear from continuous operation.
- INDOT utility task orders: Council approved Task Order 5 (Highway 60 force main relocation) for $26,000 and Task Order 6 (State Road 60 utility relocation/traffic light) for $35,000, both for JTL Prime design and bidding services tied to INDOT projects.
All the above motions were approved by voice vote where recorded. Several items (e.g., sludge hauling) were taken under advisement for further staff review. Where dollar figures in the transcript were unclear, staff indicated exact invoice or grant reimbursements would be confirmed before contract execution.
