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Lebanon Community School District board awards network RFP to CVE Technologies Incorporated
Summary
At a special meeting, the Lebanon Community School District board unanimously approved awarding its E-rate network switching and infrastructure RFP to CVE Technologies Incorporated; E-rate will cover most eligible costs while the district expects a roughly $170,000 local match for noneligible items.
The Lebanon Community School District board of directors voted unanimously at a special meeting on Feb. 28 to award its E-rate network switching and infrastructure request for proposals to CVE Technologies Incorporated.
Will, a district staff member presenting the procurement, told the board that four vendors submitted bids and that staff ranked proposals on eligible cost, prior vendor experience, scope similarity and compatibility with the district’s existing equipment. "Out of the process, we have a clear winner, and that's CVE Technologies Incorporated," he said, adding that CVE submitted the lowest bid, had prior positive experience with the district and proposed systems that integrate with the district’s current capital investments.
Why it matters: The purchase will replace network switching and related infrastructure districtwide and is largely funded through the federal E-rate program, which reimburses eligible school and library services. Peter Klingler, the district director of technology and infrastructure services (present but not recorded speaking), was introduced as staff who can answer technical questions.
Board members asked about the district’s share of costs that E-rate will not cover. One board member said the district’s remaining obligation was about $170,000. A staff explanation followed that some items are ineligible and that E-rate reimburses at different rates depending on category: "Category 1 is, refunded 90%. Category 2 items are 85%," a board member said.
Chairman Oliver endorsed the recommendation, saying he has worked with CVE "in a number of capacity" over the last 20-plus years and that CVE is "a top notch firm to get it done." After the discussion, Chairman Oliver asked for a motion to award the contract "to CVE, as recommended by staff." A board member moved and another seconded; the board then voted by voice and the chair stated the decision was unanimous.
The district did not publicly discuss detailed line-item costs in the meeting; staff indicated a mixture of Category 1 and Category 2 E-rate funding will apply and that an approximate district match remains for noneligible items. Staff thanked named staff members for their work, the meeting concluded and Chairman Oliver adjourned the session.
