Finance committee backs recommendation to replace county accounting system with Tyler Technologies

The Grundy County Finance Committee voted Feb. 9 to forward to the full county board a recommendation to replace the county's CIC accounting system with Tyler Technologies. Committee members described the current CIC system as antiquated and Microsoft Access'driven, and said the replacement would consolidate functions across treasury, finance, payroll and human resources.

Members heard that implementation would be an approximately year-long process with a targeted Dec. 1 go-live date. Finance staff presented estimated one-time implementation costs of $184,940 and an annual contract price of $70,000; those figures were presented as a negotiated reduction from earlier proposals that cited higher implementation and annual costs. The finance director also said the county obtained a five-year contract with no increases to the annual amount for that period.

A presenter summarized the procurement review, saying the county evaluated three vendors but dropped one that was unresponsive during sales and decided against an Oracle-based option because it would require multiple third-party vendors. "This 1, seems to fit all our needs," the presenter said.

Why it matters: Committee members said the change aims to reduce payroll and operational risks tied to the current system, which staff described as prone to downtime and limited support; one member noted past pay-period issues that nearly delayed direct deposits.

What happens next: The committee approved a motion with a positive recommendation to forward the procurement to the full county board for final approval and contract authority. The committee did not approve contract signing at the meeting; final terms and execution will be decided by the governing body.