Brockton subcommittee reviews new electronic warrant process that lets members pause payments

At a March 3 meeting, the Brockton Public Schools account review subcommittee reviewed a newly implemented electronic warrant-review process that staff say will let committee members flag or pause vendor payments and capture follow-up questions in a shared form.

"State regulations require school committee to review bills and payroll warrants prior to being paid," Kim Saeed, introduced by the chair as the superintendent and clerk for the meeting, told members as she outlined the new workflow.

The system starts when a duly executed purchase order and supporting documents are scanned into the district’s Munis system. Staff said Python scripts then compile the scanned files into bundled documents that are delivered to signers via DocuSign; the usual sign-off sequence is the district CFO, the superintendent and then two elected members who review and sign electronically. Saeed said the…