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Charlotte County board wins approval to buy electronic poll books, requests vendor demonstrations
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Summary
The Charlotte County Electoral Board reported that the Board of Supervisors agreed to approve its request to replace electronic poll books, despite noting they are not required by the Commonwealth; the registrar said costs will be divided over two years and Vice-Chair Lawrence Clark asked staff to arrange vendor demonstrations.
The Charlotte County Electoral Board reported May 1 that the Board of Supervisors agreed to approve the electoral board’s request to purchase replacement electronic poll books (EPBs), though supervisors had questioned the purchase because EPBs are not required by the Commonwealth.
Registrar Lambert told the board she expects the current EPBs will need replacement and explained that she spread the projected cost across two fiscal years to reduce the one-time budget impact. The board’s request was clarified at a Board of Supervisors budget planning meeting and, according to the minutes, the supervisors agreed to approve the request.
Vice-Chair Lawrence Clark asked Registrar Lambert to contact EPB vendors and arrange demonstrations with a question-and-answer session so board members can evaluate products. The minutes record that the board will follow up with vendor demonstrations before final procurement steps.
No dollar amounts or vendor names were recorded in the minutes; the board recorded only that the cost was divided over two years and that the Board of Supervisors agreed to the request. Next steps recorded in the minutes are vendor demonstrations and subsequent evaluation by the electoral board.