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Charlotte County Electoral Board conducts canvass, enters closed session to process provisional ballots and certifies compliance
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Summary
The board convened Nov. 7 to inspect Envelope 2A materials, recessed and reconvened Nov. 8 to process provisional ballots in closed session under VA Code, certified the closed session by unanimous roll-call vote, resealed materials and transferred them to the circuit court clerk; the canvass was completed after subsequent mail-in processing.
The Charlotte County Electoral Board met on Nov. 7, 2023 to perform the local canvass related to the Nov. 7 general election. The board opened the canvass at 7:30 p.m. to inspect Envelope 2A packets (precinct tapes and officers' signatures) and limited the night's work to verifying signatures and tapes before resealing materials for transfer to the Circuit Court Clerk's Office.
After the evening inspection of Envelope 2A materials the board recessed; two board members transported the resealed 2A envelopes to the clerk's office. The board reconvened on Nov. 8 at 9:00 a.m. to process provisional ballots. Secretary Aubrey Fane moved that the board enter closed session under Virginia Code 2.2-3711(A)(1) to review provisional ballots, and the board adopted the motion by roll-call vote: Glenn Baker — yea; Glenwood Foster — yea; Aubrey Fane — yea.
Following the closed session, Mr. Fane moved to certify that the executive meeting complied with the requirements of the Virginia Freedom of Information Act (VA Code 2.2-3712). The board again voted by roll call to certify the closed session, with all members voting yea. The board recessed the canvass and scheduled reconvening to process mail-in ballots and absentee ballots postmarked by the deadline; those provisional ballots and related paperwork were secured in the Charlotte County Clerk of the Circuit Court's Office.
When the canvass reconvened for mail-in processing, the board closed the mail-in deadline, completed processing, and reported that vote tallies had been reviewed, recounted as needed, and recorded on official state canvass forms which were signed and sealed. The board adjourned following a motion by Glenwood Foster carried without objection.
Actions taken at the canvass were procedural steps required to finalize and secure local election materials and to ensure compliance with state law; no contested outcome is recorded in these minutes.