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Commissioners approve leases and contracts, flagging rising software subscription costs
Summary
The board approved multiple leases and service agreements including a 36‑month lease with Phoenix Peer Services, a 12‑month Area Agency on Aging lease, a 60‑month West Publishing law library subscription (starting at $1,310/month with 6% annual increases), a courtroom copier purchase and service contract, and a 12‑month GovAI agreement for probation services.
Sullivan County commissioners approved a series of leases, contracts and service agreements during their Jan. 27 meeting.
The board approved a 36‑month lease with Phoenix Peer Services for 140 square feet (Suite 1 at the Mattern Building) at $250 per month effective Feb. 1, 2026; the minutes note the rent reflects a $25/month increase over last year. Commissioners approved a 12‑month lease with the Area Agency on Aging for 384 square feet (Suite 8) effective Jan. 15, 2026, through Jan. 14, 2027; the minutes note the Area Agency’s rent had been waived for the first three years and this is the final year of the waiver.
The board approved a 60‑month agreement with West Publishing Corporation and Thomson Reuters Enterprise Centre GmbH to provide online law library access via West Proflex at a monthly rate of $1,310 for the first 12 months, with a 6% increase in the monthly rate every 12 months thereafter. Commissioner Scott D. Myers observed that the county is seeing a trend of significant increases in monthly software subscriptions and that this contract represents about a 30% increase in costs over the next four years.
Commissioners approved a 60‑month service contract with Doing Better Business to provide a Sharp BP‑C535WD copier for the courtroom at an initial purchase price of $3,196.20 and a monthly $30 rate for supplies and maintenance. They also approved a 12‑month master services agreement with automatic renewal between GovAI Software Solutions, LLC and Sullivan County to provide software services and support for probation/parole at an annual rate of $3,275 effective Jan. 22, 2026.
Minutes record approval of these contracts but do not include full contract attachments or procurement justifications beyond brief staff notes that the copier follows a judiciary request and that the county is tracking subscription cost trends.
