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Stafford MSD approves IT license, grant-funded PD contract and emergency HVAC replacement
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Summary
Trustees approved a $59,330 annual Cisco Meraki license, ratified a $72,000 TEA-funded professional development contract with MGT Impact Solutions, and authorized a $19,100 HVAC replacement for the district data center (6–1 vote). Trustees pressed for procurement and warranty details and asked staff to quantify maintenance funding flows.
At its Jan. 21, 2026 meeting, the Stafford Municipal School District Board of Trustees approved three separate items brought forward by the administration.
The board approved an annual Cisco Meraki license from Netsync Network Solutions for an amount not to exceed $59,330 from the general fund. IT staff confirmed this is the district’s recurring annual licensing cost for cloud management of network equipment; trustees asked staff to investigate whether a multi‑year license discount is available and to report back.
The board ratified a contract with MGT Impact Solutions LLC for professional development services from Dec. 1, 2025, through May 31, 2026, not to exceed $72,000. Superintendent Dr. Bostic said this contract is funded by an awarded Texas Education Agency grant and does not use district general fund dollars. The board approved the contract by a 7–0 vote.
On an operational procurement, the board approved the purchase and installation of a replacement HVAC unit for the district data center from Davis Mechanical Contractors for an amount not to exceed $19,100 to be paid from the Series 2024 maintenance note. Facilities staff explained the existing unit is leaking refrigerant and requires frequent top‑ups; three quotes were obtained. Trustees pressed for documentation on the unit’s expected useful life and warranty provisions: the vendor quote referenced a five‑year parts warranty and one year of labor coverage. Several trustees expressed concern that the maintenance note has a longer repayment period than the expected useful life of many mechanical systems and asked staff to identify recurring funding sources for such replacements. The motion passed 6–1; the transcript does not record the identity of the dissenting trustee.
Each approved contract will proceed to implementation with assigned departments — IT for the Meraki license, Curriculum & Instruction for the grant‑funded professional development and Facilities for the HVAC installation. Trustees asked for follow-up reports on procurement options, multi‑year pricing and the allocation of custodial and maintenance revenues.
Votes at a glance:
• Cisco Meraki license (Netsync Network Solutions): approved, motion by Trustee Hinojosa, second Trustee Sanchez; vote 7–0.
• MGT Impact Solutions LLC (professional development, TEA grant): ratified, motion by Trustee Hana Hosa, second by Vice President Jean Baptiste; vote 7–0.
• HVAC replacement (Davis Mechanical Contractors): approved, motion by Trustee Hana Hosa, second by Trustee Sanchez; vote 6–1.
