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Commission authorizes $8,750 records-conversion for Clerk and Master's Office
Summary
Resolution 2019-050 authorizes using Chancery court Date Entry fees to pay $8,750 to Local Government Corporation to convert legacy scanned records (over 40,000 records) to the current system; vote 21-0.
The Claiborne County Commission approved Resolution 2019-050 on July 15 to pay $8,750 from a Chancery Court "Date Entry Fee" fund to convert legacy scanning records into the Clerk and Master's current system.
Commissioner Anthony Rowe moved the resolution (seconded by Commissioner Mitchell Cosby); the roll-call vote was 21 in favor, 0 against. The resolution states that the Date Entry Fee fund (42530-000-00/101-0000-000) was created in 2003 to cover computer and record-maintenance costs for the Clerk and Master and contains sufficient funds to pay the quoted conversion charge from Local Government Corporation, the vendor for the office programming.
The resolution directs that, upon approval, the funds be placed in the Clerk and Master's Office Equipment budget (53400-719). The commission recorded the motion and ordered the resolution spread on the minutes.
