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Council creates Hoag Avenue paving project, approves $125,800 DRMP task order for design
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Summary
Council created Project 04126 to design Hoag Avenue roadway improvements, approved an administrative budget transfer of $125,800 from the FY19 unpaved‑roads program, and authorized Task Order DRMP2025‑007 with DRMP Inc. for professional design at $125,800. Staff warned construction costs could range $400,000–$800,000 and that property owners would be responsible for a 30% cost share of whatever the final construction total becomes.
The Melbourne City Council on March 24 approved creation of the Hoag Avenue Roadway Improvements Project (Project 04126), an administrative budget transfer of $125,800 from the FY2019 unpaved‑roads program (project 64219), and a professional services task order with DRMP Inc. for design and bid services in the amount of $125,800.
Engineering staff explained the item follows a petition process established under Council Policy 22 for paving unpaved streets. The city verified that the petition met the 70% property‑owner signature threshold; staff recommended proceeding with design work while noting several substantial unknowns that affect construction cost — most notably stormwater treatment requirements that will be determined during preliminary design and permitting.
Staff estimated the eventual construction cost could range from about $400,000 to more than $800,000 depending on stormwater and site constraints; under the current policy, property owners along the roadway would be responsible for 30% of whatever the final construction cost is, with the city covering the remaining 70% and design costs. Council discussion acknowledged the potential burden for property owners and directed staff to pursue the design while noting the plans can be used in the future even if construction is staged.
Public speakers representing affected property owners expressed support for moving design forward. Councilmember Smith moved to create the project and approve the administrative transfer and task order; the motion was seconded and passed by unanimous vote.
Next steps: DRMP will proceed with preliminary design, stormwater evaluation and bid‑document preparation. Staff will return to council with the design report and final cost estimates, and any required capital project appropriation for construction funding.
