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Presenter outlines grant roles, documentation and monitoring tools for MHSP/SVMH grantees
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Summary
A presenter leading a Department training module walked through essential grant-management roles (federal project officer, project director, certifying official, fiscal contact), the importance of the Grant Award Notification (GAN) and use of G5 for drawdowns and monitoring.
A presenter leading a training module for grantees outlined core responsibilities and monitoring tools for MHSP and SVMH grant administration.
The presenter said the federal project officer, or FPO, "is your primary ed contact," and described the project director as "the day to day lead on implementation and accountability for the grant." The presenter advised that the certifying official "should not be the project director," noting that separation supports checks and balances. The authorized fiscal contact was described as a business- or finance-office staff member who handles drawdowns and other funds-related matters.
The presenter emphasized that the Grant Award Notification, called the GAN, is the official award document and "has the terms and conditions that your entity is responsible for following," including the PR award number and project period. The GAN, the presenter said, should be treated as a living reference for grantees.
On monitoring, the presenter stressed it is "not just site visits," but a set of ongoing touch points that can include performance calls, periodic monitoring, required reports and virtual or in-person visits. The presenter said the goal for an FPO is to "confirm progress, make sure your outcomes, and make sure that you're meeting GIPR measures," and to stay informed about challenges that could affect grant delivery.
The presenter identified G5 as "the application that grantees use to draw down funds," adding that G5 "lets us know how much you are drawing down, how fast, and what your balances look like over time." The presenter also noted that audit reports and external complaints can trigger additional monitoring and urged strong documentation and timely responsiveness to information requests from the federal project officer.
The module closed with a reminder that the slides list resources federal project officers use to evaluate allowability, reasonableness and necessity of costs and that grantees should return to those resources whenever in doubt. The presenter concluded the first module and thanked participants.
