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Village staff proposes moving procurement rules from code to flexible policy
Summary
Village staff recommended referencing procurement rules in Chapter 59 while maintaining the detailed procedures in an administrable policy, arguing the change would allow faster, budgeted purchases such as a $42,000 fire-department retrofit without a full RFP; a public hearing was proposed to review the change.
Village staff presented a proposal to revise how the village handles procurement, recommending that Chapter 59 of the municipal code reference a separately maintained procurement policy rather than embedding detailed bidding procedures in the code.
Staff member (S2) told the board that "currently in the village code, chapter 59 actually spells out the procurement policy and the the process and procedures that are to be followed," and said moving the operational details into an administrable policy would provide more flexibility to departments while preserving oversight.
As an example, S2 said a $42,000…
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