Glencoe trustees approve interim golf clubhouse concession, water‑main contract, emergency Park Avenue repair and $225,000 change order

Glencoe trustees approved a slate of operational contracts and a construction change order at a village board meeting; the transcript does not specify the meeting date.

The board unanimously approved an interim concession agreement for the Glencoe Golf Club to allow Clubhouse Group Inc. to operate an on‑site food trailer and beverage cart while a long‑term contract is finalized. Stella Nanos, who presented the item, said the interim agreement is intended to "get the vendor in and hit the ground running immediately," generate early revenue and allow legal staff to finalize a year‑long operator agreement; the board moved, seconded and approved the resolution by roll call.

Trustees next approved a contract with DeMeo Brothers of Elk Grove for the 2026 water‑main replacement project. Public Works Director Monica Sarna said the scope covers about 2,000 linear feet of replacement on Bluff, Milton and Grove and work on Lincoln to retire a smaller 4‑inch main by transferring backyard service lines into the street. Sarna told trustees the project budget at 30% design was roughly $1.1 million but rose during final design as storm‑sewer items and expanded pavement restoration were added; the lowest responsive bid was $1,623,000 and staff requested authorization not to exceed $1,680,000 (including roughly a 3.5% contingency). Funding will come from remaining 2025 water‑main replacement funds, capital storm‑sewer budgets and reallocated water‑plant security funds.

Sarna also described an emergency repair at the Park Avenue outfall after a pipe collapse created a sinkhole. She said the failure is outside the previously designed project limits and that doing a full repair now is more prudent than a spot repair because the system remains vulnerable as lake levels rise. The board authorized use of the village's emergency utility contract with Klepper Construction Inc. and approved the purchase of materials (approximately $40,000) plus about $60,000 in contract work to mobilize and complete the repairs.

Finally, trustees approved change order No. 3 for the W.B. Olsen construction contract. Sarna said permitting delays pushed the originally specified contractual completion date far beyond what the village and contractor want, so the change order revises the completion date to Aug. 14, adds liquidated damages (defined as $1,500 per day for the first 14 calendar days and $4,500 per day thereafter), and increases the contingency by $225,000. The amendment includes an incentive provision to share unused contingency funds with the contractor if the project finishes by Aug. 14.

President Rowan said he is satisfied village staff and legal counsel reviewed the change orders and that, while no one likes higher costs, he believes the village is being represented aggressively to ensure fair payment. All items on the evening's regular agenda were approved by roll call with affirmative votes from trustees Hallwax, Mylopoulos, Onderdonk, Rosenblatt, Reuben and Scott.

What happens next: staff will finalize the long‑term concession agreement and return it for board approval later this spring; DeMeo Brothers will proceed with final scheduling and permits for the water‑main project; emergency work at the Park Avenue outfall will be mobilized promptly; and the WB Olsen contract will proceed under the revised schedule and financial terms.