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Prescott City Council narrows draft virtual‑attendance policy; staff flags $11,000 equipment cost and security concerns
Summary
City staff presented a draft policy allowing council members to participate remotely; staff said about $11,000 in one‑time equipment would be needed and that two IT operators may be required during meetings. Council supported the idea but voted informally to limit remote participation to three meeting days per year pending legal and IT input.
City staff presented a draft virtual‑attendance policy to the Prescott City Council on March 10, saying state open‑meeting law permits remote participation only if the council adopts a specific policy governing identification, security and procedure. "When the request was received, our IT staff began looking into some options, for upgrades and enhancements to the equipment and chambers," said Sarah, a city staff member, describing a draft included in the meeting packet.
Staff told the council that the IT department estimated roughly $11,000 in one‑time equipment costs to enable a secure Teams link and that an additional staff person would…
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