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Facilities condition assessment: city faces roughly $4M annual maintenance need versus current ~$1M spend
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Summary
A consultant presentation to Encinitas City Council found a citywide deferred‑maintenance and replacement forecast that staff estimates would require about $4 million per year to address over time; staff proposed ramping funding and creating a full‑time facilities position to manage work.
City staff and consultant Bureau Veritas presented a comprehensive facilities condition assessment (FCA) that inventories city buildings and systems and models near‑ and long‑term repair and replacement needs.
Matt Anderson, representing the consultant, described the FCA as a visual, system‑level assessment that rolls up to a facility condition index and a database staff can use to prioritize projects. Anderson said the city faces an estimated long‑term need that averages roughly $4 million per year if current deferred maintenance is to be addressed and the work sustained over time.
Senior management analyst Jared Elmore and consultant staff said the immediate, short‑term and longer‑term forecasts include safety, performance and life‑cycle replacements, and that the database allows staff to drill down into specific systems, buildings and years. Jared Elmore told council recent capital maintenance has been approximately $1 million per year and recommended a staged ramp‑up to close the gap.
Matt Anderson explained the tool’s uses: “You can click on a number and it pops up a window that tells you what all the pieces are in that number so you can drill down.” He also recommended further targeted studies in places where visual inspection raised questions (roof leakage investigations, electrical follow‑ups).
Councilmembers said the FCA will inform next month’s budget workshops and asked staff to return with prioritized project lists, estimated timing and options for financing or energy‑savings strategies (including rooftop solar and partnerships to offset operating costs). Staff indicated they will propose converting a part‑time facilities role to full time and will include a capital maintenance funding increment in the upcoming budget process.
