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Commission approves car show at Aug. 16 concert, adopts sponsorship tiers and logistical changes for 2026 series
Summary
Pleasant Hill’s Civic Action Commission approved inviting a car club to the Aug. 16 concert, reviewed a new sponsorship package with two $4,000 tiers (stage and series sponsor), and agreed to steps to manage sponsor presence, nonprofit placement, volunteer sign-ups and a published emergency weather plan and AED availability.
The Civic Action Commission voted Feb. 4 to invite a local car club to the August 16 stop of the 2026 summer concert series and advanced a package of sponsorship changes intended to raise revenue and tighten on-site logistics.
Commission members discussed a request from a Nash Metropolitan car club to hold a car show at the Aug. 16 concert; staff told commissioners the club had reported strong attendance the last time it participated. "They're asking for the August 16 concert," staff liaison Jeff said. After discussing traffic control, street closures and the relationship of the display to food trucks and the family-fun zone, Commissioner Michael Griffiths moved to approve the invitation; another commissioner seconded and the motion passed by voice vote.
Why it matters: the commission is reshaping how the series is funded and run. Staff circulated a sponsorship brochure and sample email copy to solicit business support. The materials propose two $4,000 sponsorship tiers — a stage sponsor and a series sponsor — along with smaller tiers, a new stage banner placement, and a beer-and-wine sponsor option that would place sponsor logos on disposable cups. "We've got quite a few new offerings," Michael Griffiths said, summarizing the material. The commission agreed sponsors above the rock-star level would be allowed an on-site physical presence and that the highest tiers could be allotted limited on-stage speaking time.
Practical changes and conditions: commissioners flagged multiple setup and safety issues to be resolved by staff and the experience committee before the season opens. Among the operational points discussed were: establishing a single spreadsheet and a Google sign-up form to avoid duplicate outreach to potential sponsors; limiting stage-speaking opportunities and formalizing a process to locate sponsors during intermission; coordinating where nonprofits and sponsor tents are placed; and ensuring the family-fun zone (bounce house, bubble station) is supervised. Commissioners also noted the stage banner attachment will require coordination with the stage crew and measurement and that physical presence privileges will be reserved for higher-tier sponsors.
Public-safety and accessibility steps: the commission agreed to publish its weather and emergency plan ahead of the series. The draft plan lists triggers such as rain, high winds or heat at or above 95°F and identifies options including additional water distribution, relocation of family-fun-zone elements, or delaying a concert start time. Commissioners asked that the plan be posted on the city website and announced at concerts when there is a weather concern. Staff also confirmed an automated external defibrillator (AED) will be installed in the venue area before the season begins.
What’s next: staff will finalize sponsorship materials, post the emergency plan online, set up the shared spreadsheet and sign-up form for sponsors and volunteers, and coordinate the sponsor/nonprofit layout with the experience committee. The car-club appearance on Aug. 16 was approved by voice vote; staff will handle detailed logistics and notify the group.
