Facilities Committee reviews MultiVista digital documentation proposal for Ithan Elementary

The Radnor Township School District Facilities Committee on April 14 heard a presentation from Justin Davis, a regional partner for MultiVista (JD Digital Documentation LLC), on a proposed contract to provide comprehensive digital construction documentation for the Ithan Elementary project.

Davis described the platform as a package of services that includes biweekly 360° progress photography, milestone "exact-build" shoots for underground utilities, slabs and MEP systems, drone imagery, time-lapse videos and site-specific video training for facilities staff. "Let's take some photos and link them back to floor plans," Davis said, explaining the ability to compare two-point-in-time photos and to annotate and share images for construction oversight.

Ken Morris, the district’s administrative liaison, told the committee the scope was selected to serve both construction oversight and long-term facilities management: "For me, yes. It's valuable during the project for insurance purposes, and where I see the real benefit is after the project's done years from now," Morris said, noting the district would receive both hosted interactive access and an offline copy for local storage.

Committee members asked about security and access control after construction. A committee member voiced the concern directly: they said they were "aware of the fact that this would have detailed floor plans of our buildings" and worried about hosting those plans on an external site. Davis responded that MultiVista uses "bank-level security," runs background checks on field staff, and issues access only with district authorization; he added the company already works with several school districts and government facilities.

Members also debated whether the service duplicates oversight already being provided by on-site teams and SiteLogic. One committee member said the district has a "fabulous facilities manager" and SiteLogic will have a daily on-site presence; that member questioned whether the district needs to pay for a separate documentation service. Davis and Morris emphasized that progress photos used for reporting differ from the comprehensive, time-stamped documentation intended for dispute resolution and long-term asset management. Morris gave examples where detailed documentation could avoid costly follow-up work, including locating utilities and resolving disputed contractor billing.

Price and scope tailoring were raised repeatedly. Morris said the district and vendor could tailor the package to limit cost: "We could pick the ones that he thought were most important and just contract for those," Morris said. Davis added his team could mobilize within days if the district chose to proceed.

The committee did not take a formal vote on the contract at the Facilities meeting; Chair Lauren Rosenblum said the discussion should move to leadership for further consideration and that committee members should factor budget concerns into that conversation. The vendor indicated it would host the records online at no additional cost and provide a hard copy (USB or external drive) to the district.

Next steps: the committee will forward the discussion for leadership review; no procurement action or capital commitment was approved at the April 14 meeting.