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Council approves City Hall HVAC Phase 2 contract award; one council member abstains
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Summary
Council moved to approve the low bid from American Mechanical Services for City Hall HVAC Phase 2 and passed the contract award with one abstention amid ongoing contract-term negotiations and planned phased construction starting in late September.
City staff presented bids for the City Hall HVAC Phase 2 upgrade at the April 22 meeting and recommended awarding the project to the low bidder, American Mechanical Services of Houston, at $2,296,367.
Staff said American Mechanical Services performed Phase 1 work and is familiar with the building, which should reduce coordination issues on the complex project. Staff noted expected cost savings compared with initial estimates and a cumulative budget underrun of roughly $180,000 across phases, but also said final contract terms remained under negotiation with the city attorney and could not yet be executed.
Council discussed potential contingencies, displacement of staff during multi‑phase construction and the need for possible temporary leased space for police because of privacy concerns. Staff said the contract includes a roughly $250,000 contingency for attic/ceiling surprises and that, given material lead times, construction is likely to begin in late September with completion hoped for by March.
A motion to approve the contract was offered and seconded; the motion passed on voice vote with one council member abstaining, who said they were concerned about internal confusion over contract items. Staff and council said they would finalize outstanding contract terms before executing the agreement.
