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Board authorizes replacement of storm-damaged AC units, to use building fund pending insurance reimbursement
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Summary
After heavy ice and snow damaged campus HVAC units, the board approved contracting with Swayze Heat and Air for replacements; district staff said the state captive insurance will reimburse cost after initial payment and a $25,000 deductible applies.
The Gurdon School District board approved contracting with Swayze Heat and Air to replace several outdoor air-conditioning units that were damaged by heavy ice and snow.
Staff described widespread damage across campuses and said many units could not be repaired: "they cannot be repaired. They're going to have to be replaced," the facilities staff said. The district is submitting estimates to the state's captive insurance; staff noted a $25,000 deductible will apply and that the district expects to pay up front from the building fund and seek reimbursement from the state.
Facilities staff explained that some units are old and parts are not available, and that replacement may take until summer. A board member asked whether multiple bids were solicited; staff said Swayze was the contractor with relevant recent experience on campus and that other firms either did not bid or were not suited for the work. The board approved moving forward with the recommended contractor and directed staff to coordinate claims and work scheduling.
Staff said smaller related repairs (internet cable replacement, softball cage repairs) are also included in the overall insurance estimate but are lower-cost items to be handled after primary HVAC replacements.
