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Board approves audit contract, budget amendments, R&R boiler replacement, amends surplus‑property plan; summary of votes
Summary
At the April meeting the board approved an audit contract renewal, several budget amendments and a boiler replacement contract; it also amended its prior recommendation for handling surplus West Cherry Road lots to use sealed bids. Several routine consent items were approved and the board moved to closed session.
The Clay County Board of Education took several formal actions during its April meeting.
Audit contract: Staff recommended renewing the audit contract with Thompson Prescott Adams (RFP last completed in 2020) to perform the FY2026 audit including expanded reporting requirements. The board moved to accept the contract; a motion carried with an affirmative vote indicated by the chair (transcript recorded "Aye").
Budget amendments: Staff presented routine amendments, including a small adjustment of $2,819.56 to the state public school fund and appropriations from fund balance for capital outlay projects (for example, $8,342 for bus garage flooring and $2,151 for equipment). The board approved the recommended budget amendments.
R&R boiler replacement: The board approved an R&R contract with Woodard Heating and Cooling of Haysville to replace five corridor boilers across campus for $202,588, to be funded from R&R funds; staff explained price comparisons and vendor availability in the region.
West Cherry Road surplus lots: Staff recommended altering the previously discussed approach and selling five lots individually via sealed bids (recommended minimum $15,000 per lot) rather than combining lots or using negotiated sales that invoke upset‑bid provisions; the board amended the prior recommendation and approved the sealed‑bid approach.
Consent agenda and other routine approvals: The board approved the consent agenda (policy legal reference updates and minutes). The board then voted to enter closed session to conclude the meeting.
Where recorded in the transcript, staff provided packet materials and line‑item details; several votes were recorded simply as "Aye" in the public minutes and individual vote tallies were not listed in the discussion excerpt.
