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Commissioners approve roughly $46,000 fire-marshal software package, split over two years
Summary
County staff told commissioners that an integrated fire-marshal software package would replace multiple systems at an estimated cost of about $46,000, split into two payments of roughly $23,000 with an estimated $2,000 annual operating cost; the court approved moving forward pending final signatures.
County staff presented an integrated software-and-license package for the fire marshal’s office and the Kaufman County Commissioners Court approved proceeding with the contract.
The presenter described the purchase as a consolidation of about four existing systems used for the fire marshal’s data retention and case management. Staff described the package price as "roughly around $46,000," split into two payments of $23,000 (the presenter said one payment would be due this year and one next year). The presenter also said the county should expect a recurring operating cost of about $2,000 per year and that the vendor has agreed to a four-year price lock on increases.
Staff told the court that the purchase was included in the office’s budget and that Nathan in IT and legal had reviewed the contract; the presenter said the agenda includes two separate documents for signatures (software assurance and a software license agreement). The presenter recommended approval so the vendor could begin implementation steps. A commissioner moved to approve the contract authorization and the court voted in favor.
The court’s approval authorizes the county to finalize contract signatures; staff said the contract renews annually provided both parties agree and that only the price is locked for four years. Final contract terms and the implementation timeline are subject to execution of the agreements and legal review.
Quote from staff: "...roughly around $46,000. They divided that up into ... $23,000 due this year and $23,000 next year with a recurring cost of about $2,000 a year."
