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Nottoway administrator seeks modest staffing, flags aging server and grant timing
Summary
County Administrator Terry Maguire told the board the proposed budget focuses on a few new positions, recurring office-supply pressures and an aging server that will need replacement; he also outlined how reimbursable grants (including a state ‘ceasefire’ grant) affect cash flow and staffing choices.
Terry Maguire, the county administrator, told the Nottoway County Board the administration’s budget request this year is “pretty straightforward,” focused on a small number of new positions and unavoidable recurring costs.
Maguire said office supplies have risen sharply, driven in part by needs tied to law enforcement evidence — “we have to have thumb drives for all those body cam videos,” he said — and that vacancy savings from unfilled posts have temporarily offset some lines. He cautioned the county’s server is approaching the end of its useful life; county IT support has revived the system after power surges but recommended planning for replacement rather than continuing with “band-aid” fixes.
The administrator also described how the county manages reimbursable grants. “We expend it and reimburse,” Maguire said of the state-funded ceasefire grant, explaining the current ceasefire award runs on a calendar-year schedule and that the county must spend first and then submit quarterly reimbursements. He said the county left a state-funded position vacant so the staff member currently supported by that grant could be retained if the grant is not renewed, using vacancy savings to limit a fiscal-year impact.
Maguire emphasized prudence on training and professional dues — he said he cut a more costly training line and relied on lower-cost alternatives — and pledged to verify a few line items that may be reduced after checking bills for the case-management system.
Board members pressed for timing and detail about grants and server life expectancy; Maguire estimated the server had “one to two or three years” left but said he did not have definitive documentation at the meeting. He pledged to supply follow-up information to staff and asked that the board keep the reimbursement timing and potential grant renewals in mind when weighing next year’s personnel decisions.
The board did not vote on any items during the meeting; Maguire said several of the requests are reimbursable and standard practice for county administration.
The administration will provide updated vendor invoices and a clearer timeline for IT replacement before the upcoming budget work session.
