Osage County weighs buying corrected W-2s after ADP payroll configuration errors
County finance consultants told commissioners that payroll codes set up in ADP led to incorrect tax reporting for employees with CAPERS (a retirement deduction). Commissioners asked consultants to cost out corrected W‑2 production and to investigate withholding payments to ADP while issues remain unresolved.
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Miranda, a contract consultant from SJHHL, told the Osage County Commission on March 31 that recent payroll configuration fixes revealed a broader problem: ADP had been set up with incorrect earnings codes that caused CAPERS retirement contributions to be omitted from employees’ Kansas taxable income and produced incorrect W‑2s for a substantial subset of staff. Miranda said the county’s consultant group had built corrected payroll-code templates, tested them and could run corrections, but ADP must process corrected W‑2s or the county must pay a third party to prepare and file them.
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