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Commissioners approve staff move to implement PDF accessibility tools after DOJ guidance
Summary
Klamath County staff briefed the Board on a DOJ update to ADA document accessibility requirements; staff recommended and the Board agreed to pursue automated solutions (CivicPlus DocAccess, AudioEye) with an extended timeline for small governments.
Matt Severns (Information Technology), Stephen Gaither (County Counsel) and Haley Huffman (Administration) briefed the Board on a recent U.S. Department of Justice update raising expectations that public-facing documents be accessible to people with disabilities. They said Klamath County qualifies as a small government, which provides an extended compliance timeline.
Staff reviewed two vendor products—CivicPlus DocAccess and AudioEye—that automate conversion of PDFs and web documents to accessible formats, provide OCR and form accessibility, and include features such as color-blindness adjustments and user-assist AI. The presenters recommended staff proceed with agreements, implementation and monitoring. The Board agreed and directed staff to move forward with procurement and an implementation plan; no vote tally beyond general agreement was recorded in the transcript.
