Internal audit flags procurement documentation and method-selection issues; management sets July 1 remediation target

External auditors from Weaver & Tidwell presented the board's fiscal-year 2026 internal audit activity on April 23 and reported that procurement reviews identified systemic issues requiring remediation.

The auditors reviewed procurement method selection, solicitation posting, vendor evaluation and award documentation across a sample of procurements. They found three moderate-risk findings: prevalence of procurement-method selection issues in 10 of 25 sampled procurements, two solicitation-posting concerns (small-dollar discrepancies), and gaps in documentation retention that limited testing. The prevalence of issues produced an "unsatisfactory" overall rating for the procurement review, the auditors said.

Weaver & Tidwell noted management had already drafted corrective actions, including updated procurement guidance, strengthened documentation protocols and training for staff; the board's management response established July 1, 2026 as the target implementation date for those remediations.

Board members commended staff for prompt remedial planning and the auditors for the review. The board later voted to accept the internal audit reports, including enforcement follow-up and information-security components.

What happens next: staff will implement the management action plan, update procurement procedures and provide training to ensure documentation and procurement-method selection comply with state procurement rules. Auditors will perform follow-up testing to confirm remediation.